This is the privacy notice of Bristol Autism Support. In this document, “we”, “our”, or “us” refer to Bristol Autism Support.
Our registered office is Knowle West Media Centre, Leinster Avenue, Bristol BS4 1NL
Our email address is: firstname.lastname@example.org
This privacy notice aims to inform you about how we collect and process any information that we collect from you, or that you provide to us. It covers information that could identify you (“personal information”) and information that could not. In the context of the law and this notice, “process” means collect, store, transfer, use or otherwise act on information. It tells you about your privacy rights and how the law protects you.
We are committed to protecting your privacy and the confidentiality of your personal information. Our policy is not just an exercise in complying with the law, but a continuation of our respect for you and your personal information.
We undertake to preserve the confidentiality of all information you provide to us, and hope that you reciprocate.
Our policy complies with UK law accordingly implemented, including that required by the EU General Data Protection Regulation (GDPR).
Your data protection rights
Under data protection law, you have rights including:
- Your right of access – You have the right to ask us for copies of your personal information.
- Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
- Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
- Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
- Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
- Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at email@example.com if you wish to make a request.
Except as set out below, we do not share, or sell, or disclose to a third party, any information collected by Bristol Autism Support.
Data we process
We may collect, use, store and transfer different kinds of personal data about you. We have collated these into groups as follows:
- Your identity: includes information such as first name, last name, title, date of birth, and other identifiers that you may have provided after 25 May 2018.
- Your contact information: includes information such as billing address, delivery address, email address, telephone numbers and any other information you have given to us for the purpose of communication or delivery of goods purchased.
- Transaction data: includes details about payments or communications to and from you and information about products and services you have used or purchased from us.
- Technical data: includes you internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
- We may use ideas and information from posts or comments on this website or our Facebook group in order to help others. However, these will be used anonymously with no identifying information.
Special personal information
Special personal information is data about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data. It also includes information about criminal convictions and offences.
Any special personal information is only collected when required and with consent provided.
If you do not provide personal information we need
Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested (for example, your address when we need to post something to you), we may not be able to perform that contract. In that case, we may have to stop providing a service to you. If so, we will notify you of this at the time.
The basis on which we process information about you
The law requires us to determine under which of six defined bases we process different categories of your personal information, and to notify you of the basis for each category.
If a basis on which we process your personal information is no longer relevant then we shall immediately stop processing your data (for example, if you have bought a raffle ticket and the prize has been drawn, we stop holding your data).
If the basis changes then if required by law we shall notify you of the change and of any new basis under which we have determined that we can continue to process your information.
Information we process because we have a contractual obligation with you
When you buy a product or use a service from us, or otherwise agree to our terms and conditions, a contract is formed between you and Bristol Autism Support.
In order to carry out our obligations under that contract we must process the information you give us. Some of this information may be personal information.
We may use it in order to:
- verify your identity for security purposes
- sell products to you
- provide you with our services
- provide you with suggestions and advice on products, services and how to obtain the most from using our website
We process this information on the basis there is a contract between us, or that you have requested we use the information before we enter into a legal contract.
We shall continue to process this information until the contract between us ends or is terminated by either party under the terms of the contract.
Information we process with your consent
Through certain actions when otherwise there is no contractual relationship between us, such as when you browse our website or ask us to provide you more information about our business, including our products and services, you provide your consent to us to process information that may be personal information.
We continue to process your information on this basis until you withdraw your consent or it can be reasonably assumed that your consent no longer exists.
Information we process for the purposes of legitimate interests
We may process information on the basis there is a legitimate interest, either to you or to us, of doing so.
Where we process your information on this basis, we do after having given careful consideration to:
- whether the same objective could be achieved through other means
- whether processing (or not processing) might cause you harm
- whether you would expect us to process your data, and whether you would, in the round, consider it reasonable to do so
For example, we may process your data on this basis for the purposes of:
- record-keeping for the proper and necessary administration of our organisational
- approving posts to our Facebook group
- responding to unsolicited communication from you to which we believe you would expect a response
- protecting and asserting the legal rights of any party
- insuring against or obtaining professional advice that is required to manage organisational risk
- protecting your interests where we believe we have a duty to do so
Information we process because we have a legal obligation
Sometimes, we must process your information in order to comply with a statutory obligation.
For example, we may be required to give information to legal authorities if they so request or if they have the proper authorisation such as a search warrant or court order.
This may include your personal information.
In a situation where a safeguarding concern is raised we may be required to escalate the concern to a relevant emergency service or adults / children’s services. Any information sharing would be necessary, proportionate, relevant, accurate, timely and secure. A record would be kept of what has been shared, with whom and for what purpose and the reasoning behind it.
As the Regional Hub delivering the Autism Central Peer Education Programme in the South West. In a situation where a safeguarding concern has been raised – Autism Central may ask for personal data to be shared so Autism Central can be satisfied appropriate actions and resolutions have been concluded. Any information sharing would be necessary, proportionate, relevant, accurate, timely and secure. A record would be kept of what has been shared, with whom and for what purpose and the reasoning behind it.
Information provided on the understanding that it will be shared with a third party
Our website and Facebook group allow you to post information with a view to that information being read, copied, downloaded, or used by other people.
- commenting on a blog post
- posting or commenting on a post in our Facebook group
In posting personal information, it is up to you to satisfy yourself about the privacy level of every person who might use it.
We do not specifically use this information except to allow it to be displayed or shared.
We do store information shared in Facebook posts and comments, and we reserve a right to use it in the future in any way we decide. This information is never stored alongside your name or identifying details. It is strictly held in order to help others (for example information about dentists, general help, etc. that may be useful to others).
Once your information enters the public domain, we have no control over what any individual third party may do with it. We accept no responsibility for their actions at any time. While we request confidentiality in our Facebook group, we cannot guarantee this.
Provided your request is reasonable and there is no legal basis for us to retain it, then at our discretion we may agree to your request to delete personal information that you have posted. You can make a request by contacting us at firstname.lastname@example.org
Complaints regarding content on our Facebook group or website
Our website and Facebook group are publishing mediums. Anyone may register and then publish information about himself, herself or some other person.
We attempt to moderate user generated content, but we are not always able to do so as soon as that content is published (for example: a comment on a post in our Facebook group).
If you complain about any of the content on our website or Facebook group, we shall investigate your complaint.
If we feel it is justified or if we believe the law requires us to do so, we shall remove the content while we investigate.
Free speech is a fundamental right, so we have to make a judgment as to whose right will be obstructed: yours, or that of the person who posted the content that offends you.
Information relating to your method of payment
Payment information is never taken by us or transferred to us either through our website or otherwise. Our employees and volunteers never have access to it.
At the point of payment, you are transferred to a secure page on the website of PayPal or some other reputable payment service provider. That page may be branded to look like a page on our website, but it is not controlled by us.
Communicating with us
When you contact us, whether by telephone, through our website or by e-mail, we collect the data you have given to us in order to reply with the information you need.
We record your request and our reply in order to increase the efficiency of our organisation.
During the course of our correspondence with you, we keep personally identifiable information associated with your message, such as your name and email address so as to be able to track our communications with you and to provide a high quality service.
When we receive a complaint, we record all the information you have given to us. We use that information to resolve your complaint.
If your complaint reasonably requires us to contact some other person, we may decide to give to that other person some of the information contained in your complaint. We do this as infrequently as possible, but it is a matter for our sole discretion as to whether we do give information, and if we do, what that information is.
We may also compile statistics showing information obtained from this source to assess the level of service we provide, but not in a way that could identify you or any other person.
Cookies are – small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information for things like shopping baskets, and provide anonymised tracking data to third party applications like Google Analytics. As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser. We suggest consulting the Help section of your browser or taking a look at the About Cookies website which offers guidance for all modern browsers.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
Personal identifiers from your browsing activity
Requests by your web browser to our servers for web pages and other content on our website are recorded.
We record information such as your geographical location, your Internet service provider and your IP address. We also record information about the software you are using to browse our website, such as the type of computer or device and the screen resolution.
We use this information in aggregate to assess the popularity of the webpages on our website and how we perform in providing content to you.
If combined with other information we know about you from previous visits, the data possibly could be used to identify you personally.
Information we obtain from third parties
Although we do not disclose your personal information to any third party (except as set out in this notice), we sometimes receive data that is indirectly made up from your personal information from third parties whose services we use.
Third party advertising on our website
Third parties may advertise on our website. In doing so, those parties, their agents or other companies working for them may use technology that automatically collects information about you when their advertisement is displayed on our website.
We do not have control over these technologies or the data that these parties obtain. Accordingly, this privacy notice does not cover the information practices of these third parties.
Data may be processed outside the European Union
Our website is hosted in the United Kingdom. Facebook is hosted in the United States.
We may use outsourced services in countries outside the European Union from time to time in other aspects of our business (for example, PayPal, Golden Giving and gofundme).
Accordingly data obtained within the UK or any other country could be processed outside the European Union.
For example, some of the software our website uses may have been developed in the United States of America or in Australia.
We use the following safeguards with respect to data transferred outside the European Union:
- we comply with a code of conduct approved by a supervisory authority in the European Union, specifically that in the United Kingdom
- we are certified under an approved certification mechanism as provided for in the GDPR
- both our organisation and the processor are public authorities between whom there is either a legally binding agreement or administrative arrangements approved by a supervisory authority in the European Union relating to protection of your information
How we store your personal information
All personal data is held in a safe and secure manner. Appropriate technical and organisational matters are taken to ensure that data is stored behind appropriate levels of security.
Some electronic data held by BAS is stored using third party organisations and may be held outside the EU. Bristol Autism Support only uses companies that are complying with GDPR and our own data protection standards when handling and or storing our data.
All our data is held on password protected and privacy shield protected cloud servers. Details of these organisations privacy policies can be found below:
Access to your personal information
To obtain a copy of any information that is not provided on our website you should contact us to make that request. Please email any such request labelled as – Subject Access Request to email@example.com
After receiving the request, we will tell you when we expect to provide you with the information.
If you wish for data we hold to be updated or removed please contact us at firstname.lastname@example.org
Verification of your information
When we receive any request to access, edit or delete personal identifiable information we shall first take reasonable steps to verify your identity before granting you access or otherwise taking any action. This is important to safeguard your information.
Use of site by children
We do not sell products or provide services for purchase by children, nor do we market to children.
We collect data about all users of and visitors to these areas regardless of age, and we anticipate that some of those users and visitors will be children.
How you can complain
You can find further information about our complaint handling procedure at https://www.bristolautismsupport.org/complaints-compliments-procedure/
If a dispute is not settled then we hope you will agree to attempt to resolve it by engaging in good faith with us in a process of mediation or arbitration.
If you are in any way dissatisfied about how we process your personal information, you have a right to lodge a complaint with the Information Commissioner’s Office (ICO). This can be done at https://ico.org.uk/make-a-complaint/. We would, however, appreciate the opportunity to talk to you about your concern before you approach the ICO.
Retention period for personal data
Except as otherwise mentioned in this privacy notice, we keep your personal information only for as long as required by us:
- to provide you with the services you have requested;
- to comply with other law, including for the period demanded by our tax authorities;
- to support a claim or defence in court.
Compliance with the law
Bristol Autism Support complies with data protection legislation including holding an SSL Certificate and registration with the UK Information Commissioners Office.
However, ultimately it is your choice as to whether you wish to use our website and Facebook group.
We may update this privacy notice from time to time as necessary. The terms that apply to you are those posted here on our website on the day you use our website.